OCONOMOWOC SPORTS BOOSTER CLUB BY-LAWS
Article I. Name
The name of this organization shall be the Oconomowoc Sports Booster Club.
Article II. Purpose
The Booster Club is an adult organization dedicated to the support of athletics, athletic events, and interscholastic sports competition. This support is manifested through volunteers and financial aid.
Article III. Membership
Membership shall be open to any supporter of the organization upon payment of the annual dues. Amount of the dues shall be determined by the Board of Directors.
Article IV. Officers
Section 1 The officers shall be President, Vice President, Recording Secretary, Corresponding Secretary and Treasurer. All officers must be at least twenty-one (21) years of age, and shall serve a one (1) year term.
Section 2 The President shall preside at all meetings of the organization. He/she shall have such usual powers as may pertain to the office, and perform such other duties as the Board may designate. The President shall vote on issues only to break ties.
Section 3 The Vice President shall, in the absence or disability of the President, possess all the powers and perform all the duties of that office. He/she shall perform all duties as the Board may designate. He/she may succeed the President in office.
Section 4 The Recording Secretary shall keep minutes and attendance records of all meetings of the organization and shall perform such other functions as may be incidental to this office.
Section 5 The Corresponding Secretary will be responsible for newsletters, website maintenance, email communication and all mass mailings for meetings and events
Section 6 The Treasurer shall collect and receive all monies due. He/she shall be custodian of these monies and shall deposit them in the bank selected by the Board of Directors. He/she shall present statements to the Board at its regular meetings and an annual report to the membership at the June meeting.
Section 7 Any vacancy occurring in the officer’s terms shall be filled by appointment by the Board of Directors.
Article V. Board of Directors
Section 1 The Board of Directors shall consist of the five (5) Officers of the Club (which includes the President, Vice President, Recording Secretary, Corresponding Secretary and Treasurer), and sixteen (16) elected Board Members.
Section 2 The Board members will serve for two (2) years.
Section 3 Any vacancy occurring in the Board of Directors may be filled, by a majority vote of the Board of Directors and the replacing member shall serve the remainder of the term of the vacancy.
Section 4 The Board of Directors shall have full charge of the property and business of the organization, with full power and authority to conduct the same, subject to the instructions of the membership.
Section 5 Meetings of the Board may be called by the President at his/her discretion or at the request of three (3) of the Board members.
Section 6 A quorum of the Board shall consist of seven (7) members.
Section 7 A Board member shall be responsible, by acceptance of election of office, for regular attendance at all meetings. Any three (3) consecutive unexcused absences shall constitute a resignation, unless extenuating circumstances are made clear to the Board. Board members are encouraged to chair a standing or special committee.
Section 8 The Board of Directors may appoint previous Board members or others to serve as Advisors. An Advisor shall be a non-voting member of the Board of Directors. Advisors serve at the discretion of the Board and do not have a term.
Section 9 The Board of Directors by majority vote will appoint a Concessions Stand Manager. This manager will report to and be directed by the Board of Directors. The Board of Directors by majority vote may remove this manager from the concessions stand responsibilities at any time.
Article VI. Standing and Special Committees
Section 1 Standing and Special Committee Chairpersons are appointed by the President with the approval of the Board of Directors at the June meeting.
Section 2 There shall be the following Standing Committees:
- Marketing and Publicity
Section 3 Duties of Standing Committees:
- The Audit Committee shall consist of no less than i) one Director acting as chair, who is not the Treasurer, and ii) one other Director other than the Treasurer or They shall audit the Treasurer’s accounts at least once annually, and report its findings to the club at the August meeting
- The Budget Committee shall consist of no less than i) one Director who is not the Treasurer, acting as Chair, ii) the Treasurer and iii) the President. The committee shall prepare and arrange the budget for vote for the ensuing year at the May General Membership meeting. The Budget committee will monitor the budget during the year and report back to the club monthly or as required The Membership Committee shall consist of no less than one Director as chair.
- The Membership Committee shall be responsible for soliciting new The Membership Committee chair will keep the membership list, determine eligibility of new members, and collect all membership dues.
- The Marketing and Publicity Committee shall consist of no less than i) the Corresponding Secretary as chair, and ii) one other Director. The committee shall manage the marketing efforts of the club such as the website, social media presence and other PR.
- The Nomination Committee shall consist of no less than i) the Vice President as chair, and ii) one other Director. The Nomination Committee shall prepare the nominations for Directors and Officers for vote for the ensuing year at the May General Membership meeting.
Section 4 Other Special Committees
The Board may establish other committees as necessary to execute and manage the events and business of the Booster Club.
Article VII. General Membership Meetings
Section 1 There must be at least one (1) general meeting per year. A meeting must be held in May at which time elections will be held.
Section 2 The date and place of other general meetings shall be determined by the Board of Directors.
Section 3 General meetings of the membership shall be held subject to the call by the Board or upon the request of ten percent (10%) membership.
Section 4 Each adult of a family holding a membership shall have one vote at any membership meeting. There shall be no vote by proxy. A quorum shall consist of a majority of those present who are qualified to vote.
Section 5 Notice of all general membership meetings shall be made in writing, by a newsletter, club website and/or newspaper at least ten (10) days prior to the date of the meeting.
Article VIII. Nominations and Elections
Section 1 The report of the Nominating Committee shall be presented at the April Board Meeting. This report must be sent to the general membership with the notice of the May meeting. Additional nominations may be made from the floor by voting members at the May General Membership Meeting.
Section 2 The election shall be by ballot, providing that when there is but one nominee for an office it shall be by oral vote. A majority of those qualified to vote and voting shall constitute an election.
Section 3 The membership chairperson shall determine those qualified to vote before the election.
Article IX. Fiscal Year
The fiscal year of this organization shall be from June 1 through May 31.
Article X. Finances
Section 1 Membership dues shall be determined be the Board of Directors for the ensuing year. An annual membership drive shall be conducted, but persons may be admitted to membership at any time.
Section 2 The approved annual budget shall define the expected revenues, expenses and donations of the Booster Club for the current year. Donations that are not specifically allocated in the budget, and any changes to the budgeted allocations, shall be presented to and voted on at monthly meetings and approved with a majority vote of the Directors present. Any check in excess of five thousand dollars ($5000) must have two authorized signatures. No donation shall be made without an invoice for the item and a receipt for the donation being received by the Treasurer. Other supporting documentation for donations may be requested by the Booster Club as needed.
Section 3 If this organization should be dissolved, all money and assets shall revert to the Oconomowoc Area School District. No assets of any form may be distributed or dispersed to any individual.
Article XI. Amendments to the By-Laws
These By-Laws may be amended by a two-thirds (2/3) vote of the members present and voting at any general meeting, providing that the amendments were submitted to the membership in writing at least ten (10) days in advance of the meeting.
Article XII. Parliamentary Authority
“Robert’s Rules of Order-Simplified” shall govern this organization in all cases that are not defined in the By-Laws.